Create options visually
Click to select dates, add time slots in 30‑minute increments, and keep everything sorted automatically.
Create a Scheduling Poll (Free)
Find the Best Time to Meet
Select the days, times and invite your participants to figure out the best time to meet in seconds.
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Configure Times
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The Free Scheduling Poll for Fast Meetings
Create a free scheduling poll in minutes. Share one link. Let participants vote Yes / Maybe / No (with smart scoring), then finalize in one click with a calendar invite that actually sticks.
- Instant “best time” recommendation (Yes=2, Maybe=1) with live updates
- Built‑in time zone conversion, deadlines, and meeting duration options
- Privacy & security controls: public → email → OTP → invite‑only (allowlist)
Trusted by teams who need fast decisions
Scheduling in three steps—done.
Your scheduling poll lives on a single link. Participants vote in seconds. You finalize with confidence. No spreadsheets. No guessing. No chasing people down.
Collect clear votes
Participants vote Yes / Maybe / No with a tap‑to‑cycle experience that feels effortless on mobile.
Finalize instantly
Your best times are ranked automatically. Choose one, add location + note, and send an ICS invite to everyone.
Everything you want in a free scheduling poll—built in.
This isn’t “just a poll.” It’s a complete scheduling workflow: smart suggestions, secure voting, real‑time results, and one‑click calendar finalization.
Fast, visual date picking
Month navigation, quick month picker, “Today” indicator, and past‑date blocking so nobody votes on invalid times.
- Select multiple dates with clear highlighting
- Chronological sorting—always clean
- Keyboard-accessible navigation
Time slots in seconds
Add multiple times per day with 30‑minute granularity (with smart defaults like 9:00 AM, 1:00 PM, 5:00 PM).
- One-click remove for individual time slots
- User-friendly AM/PM display
- Built for quick iteration
Yes / Maybe / No (with weighting)
Get a realistic picture of availability: definite, tentative, and no. Smart scoring highlights the time that actually wins.
- Color-coded responses for instant reading
- Yes=2, Maybe=1 scoring for best-time ranking
- Mobile tap-to-cycle voting
Real-time results dashboard
See vote totals, a color-coded availability matrix, and “perfect” times where everyone can attend.
- Live totals row and slot ranking
- Participant view controls (organizer decides)
- Audit trail for edits and actions
Security you can dial up
Match the poll to the moment: casual scheduling or high-trust coordination with verified identities.
- Public → Email → OTP → Invite-only allowlist
- Organizer-only finalization and settings
- Link rotation if a poll link gets shared
Deadlines, durations, reminders
Keep scheduling from dragging on. Set a response deadline, choose meeting length, and automate follow-ups.
- Auto-lock poll after deadline
- Duration presets (15m → 2h)
- Vote reminders + meeting reminders
Privacy-first by design. Secure when you need it.
A scheduling poll is often a people-and-trust problem, not a calendar problem. Poll Maker gives you clear privacy controls and multi-level access security.
Public Link (Name Only)
Fastest
Perfect for casual scheduling: share a link, collect names, pick a time.
Name + Email
Recommended
Collect emails for confirmations, edit links, and clean attendee lists.
Verified Email (OTP)
High trust
6‑digit code verification to prevent impersonation and keep votes credible.
Invite‑Only (Allowlist)
Strict
Only pre-approved emails can respond—ideal for clients, HR, committees, or boards.
Organizer protection: owner tokens (hashed), link rotation, configurable response editing, and full audit logs.
From votes → booked meeting in one click.
When it’s time to decide, you shouldn’t have to rebuild the meeting somewhere else. Finalize directly from the best-time recommendation.
Smart best-time ranking
Weighted scoring surfaces the best choice (and shows “X of Y participants available” in real time).
Industry-standard .ics
Works with Google Calendar, Outlook, Apple Calendar, and more. Includes title, location, duration, and organizer info.
Automated notifications
Invitations, vote confirmations (with edit links), finalization emails (with invite attached), plus meeting reminders.
Clear results your group can understand instantly.
Poll Maker gives you a live, color-coded matrix view so the decision is obvious. Highlight “perfect” times, see totals, and keep an audit trail of what changed and when.
✨ Top Recommendation
Tuesday, Jan 14 at 2:00 PM
6 of 6 participants available
| Participants |
Mon
Jan 13
10:00 AM
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Mon
Jan 13
2:00 PM
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Tue
Jan 14
2:00 PM
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Wed
Jan 15
9:00 AM
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Wed
Jan 15
3:00 PM
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Thu
Jan 16
11:00 AM
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Sarah Chen
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Mike Roberts
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Emily Davis
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James Wilson
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Alex Thompson
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Lisa Park
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| Available | 3 | 3 | 6 | 4 | 4 | 3 |
Progressive two-step voting
Participants pick their availability first (fast), then add name/email second (clean). Fewer mistakes. Less form abandonment.
Participant controls
Choose whether participants can see the participant list, detailed votes, and whether they can edit. You control transparency.
How Poll Maker compares
Most tools do one part well: either a simple availability grid or a scheduling platform. Poll Maker is built specifically for scheduling polls.
| Capability | Poll Maker | Doodle | When2meet | Calendly |
|---|---|---|---|---|
| Participants can vote without accounts | Yes | Yes | Yes | Yes |
| Yes / Maybe / No voting + weighted scoring | Built-in | Varies | — | Varies |
| Verified voting (OTP) + Invite-only allowlist | Yes | — | — | — |
| Response edit links + audit trail | Yes | Limited | — | — |
| Timezone conversion | Yes | Varies | Limited | Yes |
| Deadlines + reminders | Yes | Often paid | — | — |
| One-click finalization + ICS | Yes | Yes | — | Yes |
Note: Competitor features vary by plan and change over time. This comparison is intended as a high-level guide.
FAQ
Everything people ask before they share a free scheduling poll.
Do participants need to create an account? +
No. Participants can vote immediately. If you want confirmations, edit links, or stronger identity control, require email (optionally with OTP verification).
How do time zones work? +
Participants automatically see times in their own timezone, with a clear “Times shown in…” notice to prevent confusion. Poll Maker stores the poll’s timezone and converts consistently.
Can I keep votes private? +
Yes. You can hide the participant list, hide detailed availability, and decide whether responses can be edited. Organizers always retain management control.
What happens when I finalize a time? +
The poll locks to prevent further changes, and attendees receive finalization emails with an ICS calendar invite. You can include a location (Zoom link, room, address) and a message.
Can I rotate the link if it gets shared? +
Yes. Link rotation invalidates old URLs instantly and generates a new secure link—ideal when a poll is posted in the wrong channel.
Start scheduling smarter—right now.
Create a poll at the top of this page. Share one link. Finalize with a calendar invite. Done.
Tip: Add 3–7 time options for the fastest responses.